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The contractor shall submit to UNC a written plan describing the means and methods and the materials that will be utilized to complete the project. This submittal shall be used by UNC to select the contractor to complete the work. The following information is required in the submittal:

  1. Written procedures for completing testing for perchlorates, peroxides/oxidizers, acids, metals, salts and other substances that may impact the fume hoods and exhaust systems.
  2. Written procedures for completing testing for chemical and biological contaminants that may be contained in the sanitary sewer piping.
  3. Written procedures for cleaning the fume hoods, fume hood cabinets, fume hood exhaust piping/duct work including exhaust fans and sewer piping including procedures utilizing absorbents, neutralizing agents, solvents and solutions.
  4. Written procedures for decontaminating, dismantling, cutting and moving, to staging area, the fume hoods, fume hood cabinets, fume hood exhaust piping/duct work including exhaust fans, sink drain traps, sewer piping, chemical cabinets and case work.
  5. Written procedures for cleaning and decontaminating floor drains.
  6. Written procedure describing work practices and environmental controls that will be instituted to ensure that mercury and its vapors are properly identified, monitored, contained and deactivated.
  7. A written procedure for roof penetration repair.
  8. A written fluorescent lamp removal and disposal plan.
  9. A written Lockout/Tagout Plan.
  10. A list of subcontractors the contractor will utilize to complete this project
The apparent low bidder shall submit the following items to the Project Designer within twenty-four hours after the bid opening. Failure to submit the following documentation within the specified timeframe will render the Contractor non-responsive.

  1. Contractor shall include with the package a list of projects similar in size and scope to the work of this project that has been successfully completed by Contractor. Representative jobs thus cited shall span a period of not less than five years preceding commencement of this project. Include names and telephone numbers of references for verification of completion and quality of work.
  2. Contractor shall include with the package a listing of all closed and/or pending citations issued by regulatory agencies and/or judgments against the Bidder from a court of law in North Carolina and South Carolina and within the last three (3) years. If no citations and/or judgments have been issued then a letter to this effect shall be submitted. Serious violations issued from regulatory agency may render the Contractor disqualified.
  3. Contractor shall include with the package a listing of all assessed or pending penalties or liquidated damages, and the project in which it occurred within the last three (3) years. If no assessed penalties or liquidated damages have been incurred or is pending within the past three (3) years than a letter to this effect shall be submitted. Assessed or pending penalties or liquidated damages may render the Contractor disqualified.
  4. Contractor shall include with Bid a listing of any contract terminations or pending termination by the building owner or contractor within the last three (3) years. If no such contract terminations have occurred than a letter to this effect shall be submitted.
  5. Contractor shall include a work schedule for the project that includes the number of workers that will be scheduled for the project, work days and hours expected to be scheduled.
  6. Contractor must submit a list of all subcontractors that will be utilized during the project. The Contractor should plan on this list being a constant, unless prior notification has been given to the contract administrator and building owner representative. UNC has the right to deny the change of subcontractor.
  7. Contractor must submit a list with an explanation for any legal technical problems or pending problems that have yet to be settled that has occurred on completed or current projects over the past three (3) years. If no such legal problem is occurring or pending than a letter to this effect shall be submitted.
The contractor shall submit three complete, bound sets of pre-job submittals to UNC and one copy to EHS at least fourteen work days prior to start of work. Work is prohibited until the submittal package has been reviewed and approved by UNC. UNC does not assume any responsibility or liability for errors and omissions in the contractor’s submittals. A copy of the submittals shall be kept in a three-ring binder (project log) by the contractor at the project site.

  1. Draft Solid Waste Management Plan (to be reviewed by designer and UNC). Written procedures for minimization of waste outlining the methodologies that will be instituted to ensure that maximum quantities of waste generated are recycled, recovered, or reused, as well as methodologies for minimizing hazardous wastes generated from contaminated construction/demolition debris.
  2. Final Solid Waste Management Plan – (Revised to include comments from designer and UNC). The final plan must be received 5 business days prior to beginning work.
  3. A written site-specific Hazardous Waste Management Plan and Health and Safety Plan.
  4. Notifications: Provide notification letters to local EMS, fire and police departments and any other required notifications.
  5. Employee List: Provide copies of lists of supervisors and workers, along with their accreditation and Social Security numbers, to be utilized on the project.
  6. Permits: Provide copies of required permits.
  7. Medical: Include individually signed and notarized forms by each worker to be utilized on the project documenting that each is actively involved in a company employee medical surveillance program.
  8. Respirator Training: Copies of most recent fit testing records, individually signed for each worker to be utilized on the project.
  9. Additional Training (Lead): As required by the OSHA Lead in Construction Standard 29 CFR 1926.62, provide documentation of employee training on the Hazard Communication Standard 29 CFR 1926.59 and Lead in Construction Standard 29 CFR 1926.62.
  10. Initial Exposure Assessment (Lead): As required by the OSHA Lead in Construction Standard 1926.62, provide documentation of all monitoring and other data used in conducting employee exposure assessments relevant to the project.
  11. Project Schedule: Time schedule for the project, outlining the proposed start, setup, clearances, etc. for the various phases of the project. List holidays expected to work in advance. The contractor will be required to pay for any additional holidays worked due to slippage in schedule.
  12. Contingency Plan: The contractor shall prepare a site-specific contingency plan for emergencies including fire, accident, power failure, negative pressure system failure, supplied air system failure (if applicable), evacuation of persons for both life threatening and non-life threatening injuries, or any other event that may require modification or abridgment of decontamination or work area isolation procedures. Include in plan specific procedures for decontamination or work area isolation. Note that nothing in this specification should impede safe exiting or providing of adequate medical attention in the event of an emergency.
  13. Any other programs or training as outlined by the OSHA and EPA standards.
Submit three complete, bound sets of pre-job submittals to the designer and one copy to EHS, in an expedited manner, at least fourteen work days prior to start of work. Work is prohibited until submittal package has been reviewed and approved by designer. A copy of the approved submittals shall be kept in a three-ring binder (project log) by the contractor at the project site in the clean room or in the on-site office of the contractor.

  1. Notifications: Provide copies of Asbestos Permit Application and Notification for Demolition/Renovation (NC DHHS Form), which provide written notice to all required agencies, including North Carolina HHCU. Provide notification letters to local EMS, fire, and police departments.
  2. Employee List: Provide copies of lists of supervisors and workers, along with their accreditation and Social Security numbers, to be utilized on the project.
  3. Permits: Provide copies of approval of a waste disposal site in compliance with 40 CFR 61.154. Identification of both asbestos and hazardous waste landfills is required.
  4. Medical: Include individually signed and notarized forms by each worker to be utilized on the project documenting that each is actively involved in a company employee medical surveillance program.
  5. Respirator Training: Copies of most recent fit-testing records, individually signed for each worker to be utilized on the project.
  6. Initial Exposure Assessment: As required by the OSHA construction asbestos standard 29 CFR 1926.1101.
  7. Any other programs or training as outlined by the OSHA and EPA standards.
Submit three complete, bound sets of pre-job submittals to the designer and one copy to EHS, in an expedited manner, at least fourteen work days prior to start of work.

  1. Mercury Action Plan describing the procedures, work practices, and environmental controls that will be used to ensure that mercury and its vapors are properly identified,  monitored, contained, and deactivated.
  2. Site Specific Health and Safety Plan delineating the hazards associated with mercury and its compounds that may be encountered during the project; personal protective equipment that will used by all workers working with mercury: and contain MSDSs of contaminants and commercial reagents that the contractor will use and store onsite for performance of the contract.
  3. Waste Minimization Plan outlining the methodologies used to ensure that maximum quantities of waste generated are recycled, recovered, or reused, as well as methodologies for minimizing hazardous wastes generated from contaminated construction/demolition debris.
  4. The Mercury Action Plan should include provisions for waste test results to be formally documented and submitted to the owner as they are received from an EPA accredited testing or analytical laboratory. Appropriate QC samples will be collected and/or run by the laboratory. The contractor will fully evaluate the implications of the results on waste handling, and/or workplace health & safety and report unusual or extremely hazardous findings to the owner immediately.
  5. Resumes and qualifications of Project Safety Officers and the EHSM and/or firm.

General

The contractor shall submit three complete, bound sets of post-job submittals to UNC following the final completion of the work.

  1. Monthly documentation (weight tickets, manifests, etc.) of the disposal, recycling, re-use, and salvage of all materials and a summary with each Payment Application. (Coordinate with Waste Disposal contractors.)
  2. Affidavits: Contractor’s affidavit of payment of debts and claims, affidavit of release of liens, and consent of the surety company to final payment.
  3. Manifest: UNC-EHS must sign all outgoing hazardous waste manifests and receive copies of the return waste manifests after disposal.
  4. Daily Supervisor Log: A notarized copy of all daily logs showing the following: name, date, entering and leaving time, company or agency represented, reason for entry for persons entering the work area, employee’s daily air monitoring data as required by the OSHA standard and written comments by inspectors, UNC, and visitors.
  5. Medical: Copies of worker release forms, asbestos training certification forms and respirator training documentation of all new employees hired during the project.
  6. Project Testing Summary Reports as discussed in Project Testing Summary Reports.
  7. Contractor Daily Work Log as discussed in Contractor Certification of Clean and Quality Control.
  8. Quality Control Documentation Forms.

Post-Job Submittals

Submit three complete, bound sets of post-job submittals to the designer following the final completion of the work.

  1. Manifest: North Carolina Asbestos Waste Shipment Record (DEHNR 3787) receipt from landfill operator which acknowledges the contractor’s delivery(s) of waste material. Include date, quantity of material delivered and signature of authorized representative of landfill. Also, include name of waste transporter.
  2. Daily Log: A notarized copy of all daily logs showing the following: name, date, entering and leaving time, company or agency represented, reason for entry for all persons entering the work area, employee’s daily air monitoring data as required by the OSHA standard and written comments by inspectors, industrial hygienists, designers and visitors.
  3. Medical: Copies of medical surveillance program forms, worker release forms, asbestos training certification forms and respirator training documentation of all new employees hired during the project.
  4. Special Reports: All documents generated under Work Area Boundaries.
  5. Daily manometer readings: All strip chart recordings or manual documentation (manual readings 3 times per eight hour work shift) shall be included in the post submittal package

Special Reports

  1. General: Except as otherwise indicated, submit special reports to designer within one day of occurrence requiring special report, with copies to others affected by occurrence. Also keep a copy in the project logbook.
  2. Reporting Unusual Events: When an event of unusual and significant nature occurs at site (examples: failure of negative pressure system, rupture of temporary enclosures), prepare and submit a special report to the designer immediately, listing chain of events, persons participating, response by contractor’s personnel, evaluation of results or effects, and similar pertinent information. When such events are known or predictable in advance, advise designer in advance at earliest possible date.
  3. Reporting Accidents: Prepare and submit reports of significant accidents, at site and anywhere else work is in progress. Record and document date and actions; comply with industry standards for reporting accidents. For this purpose, a significant accident is defined to include events where personal injury is sustained, or property loss of substance is sustained, or where the event posed a significant threat of loss or personal injury.

Contingency Plan

Prepare a site-specific contingency plan for emergencies including fire, accident, power failure, negative pressure system failure, supplied air system failure (if applicable), evacuation of injured persons for both life threatening and non-life threatening, or any other event that may require modification or abridgment of decontamination or work area isolation procedures. Include in plan specific procedures for decontamination or work area isolation. Note that nothing in this specification should impede safe exiting or providing of adequate medical attention in the event of an emergency. Keep these plans in the on-site office. Post outside/in clean room of Personnel Decontamination Unit:

  1. Telephone numbers and locations of emergency services including but not limited to, fire, ambulance, doctor, hospital, police, power company, telephone company, and the North Carolina HHCU.
  2. A copy of Material Safety Data Sheets (MSDS) for any chemicals used during the asbestos project.

The contractor shall post asbestos signs in each appropriate language as per the OSHA 29 CFR 1926.1101 standard.

Post-Job Submittals

Submit three complete, bound sets of post-job submittals to the designer following the final completion of the work.

Field and Lab Test Results involving air and personal exposure monitoring, should the latter be necessary. This data will be compiled and reported to the owner and its representatives as soon as they are received by the contractor, but also incorporated in the draft and final reports. Air monitoring will be performed not only in the project worksite, but also in areas of the building that are still occupied and being used for administrative and research or instructional purposes.

  1. Copies of hazardous waste manifests and bills of lading from hazardous or universal waste shipments.
  2. A Draft and Final Report detailing the areas of contamination, the results of initial air monitoring, procedures used for decontamination and removal of mercury, quantities and types of waste generated, and the results of final clearance air surveys performed to determine the effectiveness of the procedures employed.

Note: Requests for final payment will not be approved until the submittal package has been reviewed and approved by the general contractor.