System Documentation, Training and Maintenance
The Contractor/Installer shall provide the Owner: with the following:
- A current factory approved certification/ training schedule for the specific system installed.
- As-Built Drawings: Submit (1) bound full size set, and (1) one 11”x17” set, and an electronic copy in format compatible with the most recent release of AutoCad, of scaled architectural floor plans depicting final device/module and equipment locations with corresponding system addresses, all circuiting, and pathways, and terminal cabinet locations. Include wiring and riser diagrams with actual field measured battery calculations for the main fire alarm panel and all individual circuits of the Notification Appliance Circuit panels (NACs).
- Electrical and Electronic circuit diagrams of all control panels, modules, annunciators, communications panels, riser panels, etc.
- Three (3) copies of all software required, both for the installed fire alarm system and for any personal computer (PC) necessary to access the fire alarm system for trouble shooting, programming, modifications, monitoring, de-bugging, or similar functions.
- Three (3) copies of the complete maintenance, installation, and programming manuals for the installed fire alarm system. If available a CD version is desired and acceptable. Also provide all technical literature on all major parts of the system, including control panels, batteries, detectors, manual stations, alarm indicating appliances, power supplies, and remote alarm transmission means.
- Three (3) of each interconnection cables that are required to connect the fire alarm system to a PC.
The Equipment Manufacturer’s shall provide the Owner with the following:
- Agreement to License and/or factory certification system training for the Facilities Service Life Safety Shop technicians to maintain and service the equipment installed under this contract.
- Direct access and support for the Facilities Service Life Safety Shop technicians from the Manufacturer’s or Factory’s Technical Services.
System Training and Maintenance
During the design specification review process, the Design Manager and the Life Safety & Access Controls Superintendent will jointly review the proposed specifications to determine if training is required for the proposed life safety system. Training requirements, scheduling, and purchasing of computers will be coordinated by the Life Safety & Access Controls Division directly with the installation equipment Contractor/Installer and the equipment Vendor/Factory. All cost involved with training travel (transportation, accommodations, meals, etc.) will not be assessed to the Contractor/Installer as part of the contract, but will be funded separately by UNC from allocated reserves.
The Equipment Manufacturer’s shall provide the Contractor/Installer and/or the Owner with the following:
- The schedule of available dates when classes are available to obtain License and/or factory certification system training for the Facilities Service Life Safety Shop technicians to maintain and service the equipment installed under this contract.
- Training Content: Factory/Manufacture classes, training and testing shall provide what is necessary to certify and/or authorize attendees to program and service the fire alarm system installed for this project, including system hardware and software. Additionally, the training shall cover the following topics as a minimum:
- Preventative maintenance service techniques and schedules, including historical data trending of alarm and trouble records.
- Overall system concepts, capabilities, and functions. Training shall be in depth, so that the owner shall be able to add or delete devices to the system and to take any device out of service and return any device to service without need for Manufacturers approval.
- Explanation of all control functions, including training to program and operate the system software.
- Manuals, drawings, and technical documentation.
- The actual system software used to support the fire alarm system installed for this project shall be provided on 3.5-inch floppy disks or CDs, any required “software keys” and/or peripheral hardware to successfully operate the software on the technicians computers shall be provided to the Owner’s technicians upon successful completion of the training.
The Contractor/Installer shall provide the Owner with the following:
- The contractor shall submit a complete site specific system orientation training schedule including dates, times and location for approval by the owner and engineer. which shall include:
- Preventative maintenance and any special servicing and/or maintenance techniques, including methods and means of troubleshooting and replacement of all field wiring and devices and methods and procedures used for troubleshooting the main fire alarm control panel, including field peripheral devices as to programming, bussing systems, internal panel and unit wiring, circuitry and interconnections.
- Overall system concepts, capabilities, and functions.
- Explanation of all control functions, input or output.
- Any device and/or equipment locations that are not easily found.
- Any programming peculiarities that is inherent in the system.
- The Contractor/Installer is responsible for ensuring that the manufacturer’s authorized representative shall provide a schedule of the available manufacture certification training for attendance by the Owner’s designated employees. The training will include the proper programming procedures, operation of the system, troubleshooting and maintenance aspects, and all required periodic maintenance.
- The authorized representative will coordinate training arrangements with the Owner’s schedule.
- Location: On-site certification training is preferred and UNC will make available classroom space as needed by the manufacturer. If travel is required, the Life Safety & Access Controls Division will determine the personnel required to be trained.
- The Contractor/Installer is responsible for ensuring the manufacturer provides the Owner with the following:
- Licenses and/or certifications to maintain and service the equipment installed under this contract.
- Direct access and support for the University Technicians to the Manufacturers Technical Services.
- Equipment: The Contractor/Installer is responsible for providing a list of all required support equipment necessary to support the fire alarm system installed for this project. This list shall include computers (laptop or desktop), software, connecting cables, accessories and auxiliary equipment necessary to effectively operate the life safety system.