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Space Request

Existing space must be utilized as effectively as possible. Any endeavors that require additional space should be addressed first within the respective department’s current allocation. Reach out to your department’s space coordinator to make sure you understand the amount of space your department is allocated. Any space needs beyond existing allocations must go through the request and evaluation process. Department space allocation information in SPOTS must be up-to-date before submitting a request.

All space needs requests will go through the following process:

  1. All requests must be approved by a dean, vice chancellor, vice provost or designee of the respective major campus unit before submitting a space request form.
  2. Submit a request through the Space Needs Request Form.
  3. Consultation will be scheduled with the campus planner. The consultation will be focused on learning more about the need and determining possible solutions.
  4. The campus planner will reach out to space stewards across campus to determine if any campus space could potentially be available to meet the request. If space is potentially available, the executive director will set up a meeting with the current steward and requestor to see if the space would be a good fit.
  5. Major requests will be passed on to the Space Management Committee (SMC), which will evaluate and prioritize requests based on the guiding principles.
  6. If campus space is identified, the requests will be passed to executive leadership for approval. If campus space is not identified, and the unit has funding available, the request will be passed to the Property Office.
  7. The provost and the vice chancellor for Finance and Operations will approve requests and communicate with the chair of the SMC.

The Space Management Committee will meet annually to evaluate, prioritize, and make recommendations for space allocation. Once allocation recommendations are approved by the Provost and Vice Chancellor for Finance and Operations the person who made the request will be notified by the chair of the Space Management Committee.

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