Instructions to Contractor

Please specify the construction discipline for which you are seeking pre-qualification. Please supply documentation of compliance with each of the following pre-qualification criteria listed below. Your completed pre-qualification submittal shall include a cover letter that specifies the name, mailing address, telephone number(s), fax number, and email address for the contact person at your company who the University will send bid documents to for obtaining bids on informal projects. Completed pre-qualification packages shall be delivered or mailed to:

UNC-Chapel Hill
Design & Construction Services
Attn: Chris Glenn, Construction Shops Annex
103 Airport Drive, Chapel Hill, NC 27599-1825

Contact Chris Glenn at 919-201-6649 or Chris.Glenn@fac.unc.edu if you have any questions regarding this matter.

Pre-Qualification Criteria

  1. Contractor shall show evidence of at least five (5) years experience or evidence of comprehensive experience in their construction discipline and (3) years management experience of their respective business or related managerial equivalent experience.
  2. Contractor shall list the last five (5) construction projects completed including the names, addresses, and phone numbers of project contacts. Provide a brief description of each project and their respective contract amount.
  3. Contractor shall furnish names and telephone numbers of at least two (2) employees with the authority to take necessary corrective actions in the event of an emergency to be readily available on a 24-hour emergency basis and can respond within two hours.
  4. Contractor shall provide a resume or documentation that demonstrates experience of all managerial and supervisory personnel that will be involved in the performance of a UNC Chapel Hill issued contract.
  5. Contractor shall provide an inventory of trade specific equipment owned and/or show evidence of being able to acquire equipment necessary to perform the work.
  6. Contractor shall furnish address of the nearest service office and/or warehouse facility.
  7. Contractor shall provide evidence of financial stability. Submittals can be the most recent audited financial statement, current balance sheet, annual report, or a letter of credit from the Contractor’s bank which includes the duration of professional relationship, lending experience, and average balance.
  8. Unless otherwise required by the University, the Contractor shall furnish the University with proof of minimum insurance coverage (as indicated below) before written approval is granted to start work. The work under any UNC issued contract shall not commence until the Contractor has obtained all required insurance and the University has approved Certificates of Insurance in writing. These certificates shall contain a provision that coverages afforded under the policies will not be canceled, reduced in amount, or eliminated until at least thirty (30) days after mailing written notice by certified mail, return receipt requested to the insured and the University of such Alterations or cancellation.

    The Contractor shall provide and maintain, during the life of the contract, Statutory Workers’ Compensation as well as Employer’s Liability Insurance coverage with minimum limits of $150,000.

    The Contractor shall provide and maintain, during the life of any contract, Commercial General Liability Insurance, including coverage for Premises Operations, Independent Contractors, Completed Operations, Products and Contractual Exposures, as shall protect such Contractor from claims arising out of any body injury, including accidental death, as well as from claims for property damages which may arise from operations under the contract, whether such operations be by the Contractor or by any subcontractor, or by anyone directly or indirectly employed by either of them and the minimum limits of such insurance shall be as follows:

    • Body Injury: $500,000 per occurrence
    • Property Damage: $100,000 per occurrence, $300,000 per aggregates. $500,000 combined single limit shall satisfy both conditions

    Such coverage for completed operations must be maintained for at least two years following final acceptance for the work performed under any contract. The Contractor shall purchase and maintain property insurance during the life of any contract, upon the entire work at the site to the full insurable value thereof. This insurance shall include the interests of the University, the Contractor, and the subcontractors in the work and shall insure against the perils of fire, those risks normally covered by extended coverage, and vandalism and malicious mischief.

    If the University is damaged by failure of the Contractor to purchase or maintain such insurance, then the Contractor shall bear all reasonable costs properly attributable thereto. The Contractor shall effect and maintain similar property insurance on portions of the work stored off the site when requested for payment per articles so includes such portions.

    Any deductible if applicable to loss covered by insurance provided is to be born by the Contractor. The Contractor shall obtain such additional insurance as may be required by the University or by the General Statutes of North Carolina including motor vehicle insurance, in amounts not less than the statutory limits.

    The Contractor shall furnish the University with satisfactory proof of carriage of the insurance required before the University grants written approval.
    When required by the University, the Contractor shall furnish a Performance Bond executed by a surety company authorized to do business in North Carolina. The bond shall be in the full contract amount. All bonds shall be counter-signed by an authorized agent of the bonding company who is licensed to do business in North Carolina.

  9. Contractor shall provide a federal tax identification number.
  10. Contractor shall provide a copy of their North Carolina Contractor license for their respective construction discipline where applicable. License shall show number, discipline, and classification.
  11. Contractor shall provide evidence of HUB certification and HUB classification (if applicable).
  12. Contractor shall provide evidence of any job/construction related fines, violations or citations; Federal or State Government issued within the last five years. If none received, state none received.

For any pre-qualified Contractor, it will be the responsibility of the Contractor to notify the University, in writing, of any changes and provide copies of renewals of such items as certificates of insurance. The Contractor must also maintain an acceptable level of performance and responsiveness at UNC Chapel Hill to remain pre-qualified.