Before Bid and If Awarded
BEFORE you turn in your sealed bid please check the following:
- Identification of HUB Certified/Minority Business Participation Form (required)
- Your company name is printed on the top.
- Sub-contractors are listed with NAME, ADDRESS and PHONE NUMBER.
- Y or N is noted under “HUB-Certified.”
- Total value of minority business contracting is filled in on the bottom (if there are no sub-contractors, fill in the value as 0).
- And either
- Affidavit A (required if you are sub-contracting work)
- COUNTY and COMPANY NAME printed on the top of form.
- Good Faith Efforts total 50 points or more (you must be able to provide documentation of each GFE you have checked).
- DATE, NAME, SIGNATURE, TITLE on the bottom.
- NOTARIZED with SEAL
- OR Affidavit B (required if you intend to perform contract with own work force and are NOT sub-contracting work)
- COUNTY, COMPANY NAME and PROJECT NAME are printed on the top of form.
- DATE, NAME, SIGNATURE, TITLE on the bottom.
- NOTARIZED with SEAL.
- Affidavit A (required if you are sub-contracting work)
- AND Bid/Acceptance Form
- BASE BID must be represented in written form and dollars ($) in numeric form.
- Date, Contractor Name, Federal ID number.
- SIGNATURE, TITLE, ADDRESS, EMAIL and CORPORATE SEAL.
- NOTARIZED with SEAL.
If the identification of HUB Businesses Form and Affidavit A or Affidavit B are not submitted with the bid, then the bid shall be deemed non-responsive.
If notified that you are the lowest responsible, responsive bidder, please check the following BEFORE providing Affidavit C or Affidavit D.
- Affidavit C (required if portion of the work performed by HUB Certified/Minority Businesses is > 10%)
- COMPANY NAME, PROJECT NAME, PROJECT ID NUMBER.
- Amount of bid should be the TOTAL bid.
- Fill in the expended minimum percentage of TOTAL dollar amount of the contract with MBEs (10%-plus).
- Sub-Contractor NAME, PHONE NUMBER, MINORITY CATEGORY, HUB Y/N, WORK DESCRIPTION, DOLLAR VALUE.
- Verify sub-contractor HUB certification prior to submitting a bid package.
- If not currently certified, it is recommended that minority businesses become certified with the State HUB Office.
- DATE, NAME, SIGNATURE, TITLE on the bottom.
- NOTARIZED with SEAL.
- Affidavit D (required if portion of work performed by HUB Certified/Minority Businesses is < 10%)
- COUNTY, COMPANY NAME, PROJECT NAME, PROJECT ID NUMBER.
- Amount of bid should be the TOTAL bid.
- Fill in the expended minimum percentage of TOTAL dollar amount of the contract with MBEs (-10%).
- Sub-Contractor NAME, PHONE NUMBER, MINORITY CATEGORY, HUB Y/N, WORK DESCRIPTION, DOLLAR VALUE.
- DATE, NAME, SIGNATURE, TITLE on the bottom.
- NOTARIZED with SEAL.
- ATTACH Good Faith Effort documentation.
Failure to submit these documents is grounds for rejection of the bid.